Share this Job

Swagelok Job Posting Description

Position Summary:

Assistance in the administration of HR processes, procedures, and systems.  Our HR Administrative Assistant provides valuable support and works collaboratively with our Operations Group, Facility Management and HR in a variety of areas including operations, recruiting/onboarding, payroll, terminations. 


Essential Duties & Responsibilities:

  • Provide consistent application of Swagelok benefits communication - be a resource for associates & a subject matter expert. Handle “everyday” benefit questions. Follow-up with associates if additional documentation is required
  • Open requisitions and ensure accurate data input in ATS, schedule interviews, assist with temporary staffing administration, assist in the preparation and delivering of job offers.  Process new hire paperwork (orientation checklists, payroll/benefits forms, etc.)
  • Verify and complete system updates (Kronos/SuccessFactors)
  • Communicate all new hire information via email to appropriate parties 
  • Coordinate relevant onboarding activities for new hires
  • Ensure that terminations are communicated and processed in a timely manner (within 24 hours)
  • Accurate filing of associate data and following record retention guidelines
  • Update service Anniversary Boards on a quarterly basis 
  • Coordinate Brown Bag Lunches coordinate schedules, dates, times, rooms, and facilitating the ordering of lunches. Serves as the note taker in the absence of the HRG and type up notes for HRG
  • Coordinate wellness initiatives- flu shots, annual onsite wellness screenings & any other wellness initiatives
  • Assist with coordination of annual events at the site level summer event registration, benefits open enrollment and holiday lunches
  • Partner with Production Supervisors to ensure timely submittal & accuracy of weekly & bi-weekly payroll
  • Providing weekly headcount report to ensure validity of information

Required Education and/or Work Experience Requirements:

  • High School Diploma or Equivalent
  • 3+ Years of HR Administrative or Coordinator experience
  • Possess HR process/policy knowledge to answer complex HR questions from associates
  • Effective verbal and written communication skills.
  • Excellent computer and typing skills, and advanced Microsoft Office skillset (MS Word, Excel, PowerPoint).
  • Ability to work independently, manage time effectively and multi-task is required.


Working Conditions and/or Physical Requirements:

  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.

Swagelok is proud to be an Equal Opportunity and Affirmative Action Employer.  Applicants are selected without regard to race, ethnicity, creed, color, religion, sex (including pregnancy), age, national origin or ancestry, disability, genetic information, veteran/military status, sexual orientation, gender identity, or other protected characteristic under federal, state or local law


Swagelok will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008.


This job summary is intended to be brief and does not list all the duties for this position. Nothing in this job description should be construed as an express or implied contract of employment. Swagelok is an at-will employer, which means that either party is free to terminate the employment relationship at any time, without any advanced notice, for any reason or no reason.



Looking to take the next step in your career with a company that invests in its people? Whether you’re just starting out or experienced, join us today!​

Right Fit.​

75 years of operating with a no-layoff philosophy​

Full benefits, including employee stock ownership program, from day one​

Culture of diversity, equity, and inclusion​

11-time NorthCoast 99 top workplace​

Right Here.​

One of the largest hourly employers in Northeast Ohio​

Locally based, globally strong company​

Clean, safety-first environment​

Right Now.​

We’re a leading manufacturer of tube fittings and valves. Come grow with us.​

Nearest Major Market: Cleveland